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Long Beach

Team Coordinator / Administrative Executive

JOB SUMMARY:

This is an ideal opportunity for either a hungry and energetic marketing assistant with the desire to join a leading marketing services / creative agency to build their career. Equally, this could also interest a more experienced administrative executive looking for a change from their current role, to work in a fresh creative environment.

 RESPONSIBILITIES:

  • The Team Coordinator / Admin Executive is the “glue” of a dynamic Account and Project Team.
  • This person may assist the Account and Project teams with everything from estimate preparation, routing of materials, to client presentations.
  • In addition to Account-related activities, the Account Coordinator helps to ensure the office functions without a hitch…this involves everything from an occasional Costco run and coordinating various items with designory’s help desk (i.e., making sure the printers are turned on). Most importantly, this individual helps to ensure that the company culture is thriving in the office by working directly with the Senior Account staff to plan team-building activities.
  • They will be responsible for coordinating client meeting preparation, catering and agendas.
  • They will be responsible for preparing contact and meeting reports from the daily conference calls.
  • The Team Coordinator / Admin Executive must be able to clearly communicate with internal teams such as Creative, Product, and Strategy professionals.
  • Develops client presentations under the direction of Senior Account Management and Project Management staff.
  • Helps coordinates the building of presentation materials with the creative/production teams.
  • Team administration – expenses processing for senior staff.
  • Multi-tasking from agency and/or client offices.
  • Work closely with the accounting department to open jobs, set-up new vendors in the system, and request purchase orders for vendors, initiate invoice generation as well as track distribution and payment of invoices.

 QUALIFICATIONS:

  • Ability to write well.
  • B.S. in Marketing/Communications or similar.
  • 1 year of marketing administration experience. Agency experience preferred (internships, entry-level assignment, etc.).
  • Ability to build presentations in Microsoft ppt or Keynote.
  • Confident, positive attitude and ability to problem solve.
  • Must be well organized with strong communication skills (both verbal and writing).
  • Must be able to work efficiently and effectively under tight deadlines.
  • Valid Driver’s License, transportation, and car insurance.